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Administrative Coordinator

Position Summary

The Administrative Coordinator oversees office management systems and provides support to the overall administrative programs, with a specific focus on the Chief Executive Officer, for Preservation Virginia. The position manages logistics of the board of directors meetings and board committee meetings including correspondence to the board.

Duties of the position

  • Provides logistical and administrative support to the Chief Executive Officer and Board of Trustees.
  • Under the direction of the Chief Executive Officer, plans Board meetings, an annual Board Retreat, monthly Committee meetings, and staff meetings, to include scheduling notices and correspondence, materials preparation and distribution, catering, AV needs, meeting minutes, and follow-up.
  • Processes all incoming mail, including opening, sorting, distributing, and processing deposits for all monies received and preparing related reports and other documentation, as per guidelines set by the Director of Finance.
  • Under the direction of the Chief Executive Officer, coordinates and disseminates legislative alerts using email marketing platforms.
  • Responsible for assisting donors, members, and the general public by answering the organization’s phone system, front door, website inquiries, and tracking RSVPs for events.
  • Maintain the permanent files for the Board of Trustees, Executive Committee, and Chief Executive Officer and permanent contact files for the organization.
  • Provide administrative support to the Accounting Manager and to the management team for special projects as needed. 
  • Provide support as needed to the Development Team for cultivation and stewardship events and major mailings.
  • Maintain order and tidiness in public areas of the Cole Digges House to increase the visitor experience for donors, members, and the general public.
  • Contributes to the effort to build a culture of philanthropy throughout the organization.
  • Other duties as assigned.

Qualifications

Bachelor’s Degree required with 2-5 years of experience in an administrative or support position in a non-profit organization. Demonstrated organizational skills with attention to detail and ability to prioritize and manage multiple projects. Strong leadership and interpersonal skills and ability to work with and motivate other professionals and volunteers. Excellent verbal and written communications skills. Ability to self-start and work independently with little supervision. Proficiency in Microsoft Word, Excel and PowerPoint. Experience with MailChimp or other email marketing a bonus.

Salary

Commensurate with experience

Benefits

Preservation Virginia offers competitive wages and a comprehensive benefits package which includes, Medical, Health Savings Account with employer contribution, Dental, Life, Short & Long Term Disability, 403(b) plan with an employer match, paid time off and holiday pay.

To Apply

Send resume with cover letter to Cheryl Greenday, Director of Finance cgreenday@preservationvirginia.org or by mail to Preservation Virginia, 204 West Franklin St. Richmond VA 23220. No phone calls please. EOE.

 

John Marshall House Interpreter 

The position of John Marshall House Museum Interpreter is a part-time, hourly position without benefits. Located in downtown Richmond, the John Marshall House is a 1790 brick Federal-style structure, which served as the home of Chief Justice John Marshall from 1790 to 1835. The house is significant for its remarkable preservation and architectural form and its outstanding collection of Marshall family and Richmond-made objects. The John Marshall House is owned and operated by Preservation Virginia, the oldest statewide preservation organization in the nation.

Requirements: Must be over 18, able to lift 30 lbs, be able to climb up and down stairs repeatedly. Must like working with and speaking to the public for several hours at a time. Prior knowledge of American History and or giving public tours preferred.

The duties of the position are as follows:

  1. Interpreters will provide accurate and well-organized tours of the house and site to the general public, tour groups, and school groups.
  2. Interpreters welcome the public, collect tickets, and direct visitors to facilities, exhibits, and interesting aspects of the site.
  3. Interpreters represent the John Marshall House and Preservation Virginia to visitors and shall conduct themselves at all times in a courteous and professional manner.  Interpreters will inform visitors of the organization’s goals and programs, the need for financial support and the advantages of becoming a member.
  4. Interpreters assist in providing security and care for the site, building, and collections. They help ensure the safety of the visiting public and must respond calmly and professionally to emergencies. They follow institutional procedures and will report any changes in the condition of the lighthouse or collection promptly to the Site Coordinator.
  5. Interpreters assist with special programs, including but not limited to site rentals and special events, often held on evenings and weekends.
  6. Interpreters participate actively in regularly scheduled staff meetings and training opportunities. Interpreters are required to update or modify their tours as new and relevant information becomes available.
  7. Interpreters assist in the office as needed, for example by answering the telephone or doing clerical work.
  8. Interpreters assist with keeping the John Marshall House clean, including but not limited to keeping the staff areas clean and tidy, cleaning the bathrooms, taking out trash, sweeping the museum store and steps daily, etc.
  9. Interpreters open and close the site, if trained and required to do so.
  10.  Interpreters welcome visitors into the museum store, encourage sales and answer questions, operate the cash register and keep accurate sales records as directed and keep the shop tidy and well stocked.

John Marshall House Interpreters report to the John Marshall House Site Coordinator and are responsible for other duties, as assigned.

The position is as-scheduled but interpreters can expect to work 5-30 hours per month. Weekend availability (Friday-Sunday) is required. Parking is provided.

To apply, click here to print out an application. Please complete the application and email a scanned copy along with your resume to bleviness@preservationvirginia.org. Position is open until filled. EOE.

Patrick Henry's Scotchtown Interpreter 

Through programs and tours of the site, Patrick Henry’s Scotchtown’ historic interpreters promote dialogue and historical perspective about the American Revolution, liberty and human rights by examining the Henry’s experiences at Scotchtown.

This position is part-time, hourly and provides no benefits.  Patrick Henry’s Scotchtown is owned and operated by Preservation Virginia, the oldest statewide preservation organization in the nation. The interpreter is directly supervised by the Site Coordinator.

Requirements: Must be over 18, able to lift 30 lbs, be able to climb up and down stairs repeatedly. Must like working with and speaking to the public for several hours at a time. Prior knowledge of American History and or giving public tours preferred.

 All Interpreters must be able to fulfill all duties of the position as follows:

  1. Interpreters will provide accurate and well-organized tours of the house and site to the general public, tour groups, and school groups.
  2. Interpreters welcome the public, collect tickets, and direct visitors to facilities, exhibits, and interesting aspects of the site.
  3. Interpreters represent Patrick Henry's Scotchtown and Preservation Virginia to visitors and shall conduct themselves at all times in a courteous and professional manner.  Interpreters will inform visitors of the organization’s goals and programs, the need for financial support and the advantages of becoming a member.
  4. Interpreters assist in providing security and care for the site, building, and collections. They help ensure the safety of the visiting public and must respond calmly and professionally to emergencies. They follow institutional procedures and will report any changes in the condition of the lighthouse or collection promptly to the Site Coordinator.
  5. Interpreters assist with special programs, including but not limited to site rentals and special events, often held on evenings and weekends.
  6. Interpreters participate actively in regularly scheduled staff meetings and training opportunities. Interpreters are required to update or modify their tours as new and relevant information becomes available.
  7. Interpreters assist in the office as needed, for example by answering the telephone or doing clerical work.
  8. Interpreters assist with keeping Patrick Henry's Scotchtown clean, including but not limited to keeping the staff areas clean and tidy, cleaning the bathrooms, taking out trash, sweeping the museum store and steps daily, etc.
  9. Interpreters open and close the site, if trained and required to do so.
  10.  Interpreters welcome visitors into the museum store, encourage sales and answer questions, operate the cash register and keep accurate sales records as directed and keep the shop tidy and well stocked.

To apply, click here to print out an application. Please complete the application and email a scanned copy along with your resume to areid@preservationvirginia.org  Position is open until filled. EOE.

 

Bacon’s Castle Historic Interpreter

The position of Bacon’s Castle Historic Interpreter is a part time, hourly position without benefits.  Located in Surry County, Bacon’s Castle is the oldest brick home in North America.  Built in 1665, it is owned and operated by Preservation Virginia, the oldest statewide preservation organization in the nation.

Requirements: Must be over 18, able to lift 30 lbs, be able to climb up and down stairs repeatedly. Must enjoy working with and speaking to the public for several hours at a time. Prior knowledge of American History and or giving public tours preferred.

The duties of the position are as follows: 

  1. Interpreters will provide accurate and well-organized tours of the house and site to the general public, tour groups, and school groups.
  2. Interpreters welcome the public, collect tickets, and direct visitors to facilities, exhibits, and interesting aspects of the site.
  3. Interpreters represent Bacon's Castle and Preservation Virginia to visitors and shall conduct themselves at all times in a courteous and professional manner.  Interpreters will inform visitors of the organization’s goals and programs, the need for financial support and the advantages of becoming a member.
  4. Interpreters assist in providing security and care for the site, building, and collections. They help ensure the safety of the visiting public and must respond calmly and professionally to emergencies. They follow institutional procedures and will report any changes in the condition of the lighthouse or collection promptly to the Site Coordinator.
  5. Interpreters assist with special programs, including but not limited to site rentals and special events, often held on evenings and weekends.
  6. Interpreters participate actively in regularly scheduled staff meetings and training opportunities. Interpreters are required to update or modify their tours as new and relevant information becomes available.
  7. Interpreters assist in the office as needed, for example by answering the telephone or doing clerical work.
  8. Interpreters assist with keeping Bacon's Castle clean, including but not limited to keeping the staff areas clean and tidy, cleaning the bathrooms, taking out trash, sweeping the museum store and steps daily, etc.
  9. Interpreters open and close the site, if trained and required to do so.
  10.  Interpreters welcome visitors into the museum store, encourage sales and answer questions, operate the cash register and keep accurate sales records as directed and keep the shop tidy and well stocked.

The position is as-scheduled but interpreters can expect to work 5-30 hours per month. Weekend availability (Friday-Sunday) is required.

To apply, click here to print out an application. Please complete the application and email a scanned copy along with your resume to baconscastle@preservationvirginia.org. Position is open until filled. EOE.

Cape Henry Lighthouse Interpreter

The position of Cape Henry Lighthouse Museum Interpreter is a part time, hourly position without benefits.  Located inside of the Fort Story military base, in Virginia Beach, VA, Cape Henry Lighthouse is the first public works project to be authorized by the newly formed U.S. Congress in 1792. Cape Henry Lighthouse is owned and operated by Preservation Virginia, the oldest statewide preservation organization in the nation.

Requirements:

Interpreters must enjoy people, science and history.  Some college preferred. Position requires significant outside work in both hot and cold weather, requires energy and physical stamina, ability to walk and climb substantial quantity of stairs and ability to lift 50 pounds. Must like working with and speaking to the public for several hours at a time. Prior knowledge of American History and or giving public tours preferred.

 Position is part time and does require working weekends. A valid ID is required to gain access to the active Fort Story Base in Virginia Beach.

The duties of the position are as follows: 

  1. Interpreters will provide accurate and well-organized tours of the site to the general public, tour groups, and school groups.
  2. Interpreters welcome the public, collect tickets, and direct visitors to facilities, exhibits, and interesting aspects of the site.
  3. Interpreters represent Cape Henry Lighthouse and Preservation Virginia to visitors and shall conduct themselves at all times in a courteous and professional manner. Interpreters will inform visitors of the organization’s goals and programs, the need for financial support and the advantages of becoming a member.
  4. Interpreters assist in providing security and care for the site, building, and collections. They help ensure the safety of the visiting public and must respond calmly and professionally to emergencies. They follow institutional procedures and will report any changes in the condition of the lighthouse or collection promptly to the Site Coordinator.
  5. Interpreters assist with special programs, including but not limited to site rentals and special events, often held on evenings and weekends.
  6. Interpreters participate actively in regularly scheduled staff meetings and training opportunities. Interpreters are required to update or modify their tours as new and relevant information becomes available.
  7. Interpreters assist in the office as needed, for example by answering the telephone or doing clerical work.
  8. Interpreters assist with keeping Cape Henry Lighthouse clean, including but not limited to keeping the staff areas clean and tidy, cleaning the bathrooms, taking out trash, sweeping the museum store and steps daily, etc.
  9. Interpreters open and close the site, if trained and required to do so.
  10.  Interpreters welcome visitors into the museum store, encourage sales and answer questions, operate the cash register and keep accurate sales records as directed and keep the shop tidy and well stocked.

 Cape Henry Lighthouse Interpreters report to Cape Henry Lighthouse Site Coordinator(s) and are responsible for other duties, as assigned.

 The position is as-scheduled but interpreters can expect to work 8-29 hours per week.  

To apply, click here to print out an application. Please complete the application and email a scanned copy along with your resume to ndabney@preservationvirginia.org. Position is open until filled. EOE.